Transportation Administrative Support V

The Department of Transportation and Environmental Services (T&ES) is seeking an Administrative Assistant V to provide crucial support to the Transportation Branch Division Chiefs and Staff, and Division activities. In addition to standard office responsibilities, the selected candidate will be responsible for preparing information and materials for outside committees, commissions, etc., and for serving as an external impression of the Division and Department. This person will also work with the Deputy Director or the Director with considerable latitude for initiative and independent judgment on assigned major projects. The selected candidate will also be tasked with improving office efficiency, and will thus possess an entrepreneurial spirit. This role will involve occasional community meetings at night.

Job Number# 2019-00319

TASKS:
– Utilize Munis financial system to manage and track invoices, contracts and procurement items;
– Assist in preparation and logistical support for Transportation Commission Meetings, including calendar invitations, updating webpages, and drafting meeting notes and minutes;
– Create and update information on all T&ES webpages as requested;
– Track docket items for City Council and the Transportation Commission for the division